||Must be an original or a certified copy of an
||Must be clearly legible without magnification in the
||Must describe the property by its specific
legal description as necessary for indexing.
||If instrument contains more than 25 legal
descriptions requiring separate entries in the indexes,
the descriptions shall be sorted by addition, block, and
lot if platted property or by township, range and
section and will be subject to non-conforming fee.
|| Unless the person offering nonconforming
instrument for filing is willing to reform the
instrument, for which purposes it may be withdrawn and
refiled during the same business day, the County Clerk
may refuse to index and record.
||Documents must be "Xerographically reproducible by
copying equipment in use by the County Clerk."
|| Unless otherwise provided by law, documents
must be no larger than 8.5 by 14 inches. Certain
instruments are excluded, such as Plats)
|| Margins must be 1 inch at
top and 1/2 inch at all other margins. A three inch top
margin would be ideal, allowing placement of the return
address on the left side and the recoding stamp on the
right side while still complying with the 1 inch margin
||All documents shall provide an area free of printed
information sufficient in size to accommodate
documentary stamps, certification of payment of mortgage
tax, and recording information affixed by the County
Clerk without extending into the margins. (These space
requirements may vary.)
||If sufficient blank space is not provided, an
additional page shall be attached to provide the space.
This increases the number of pages resulting in an
increase in filing fees.
||On each instrument shall be listed the mailing
address of the grantee, mortgagee, assignee or other
designated party to which the instrument is to be
delivered after recording.
|| If the document fails to meet all the
requirements above, but is an original or certified
copy, is legible, in English, is xerographically
reproducible by the Clerk's equipment, and meets all
other statutory requirements for recording, the County
Clerk may record it by charging the additional fees set
in place for nonconforming instruments.